By LeAnn R. Ralph
COLFAX — Pine Street and Maple Street will each have a refurbished surface by October 15.
On the recommendation of the streets committee, the Colfax Village Board accepted the low bid of $53,452 from Oium Asphalt at the August 8 meeting to pulverize Maple and Pine and repave the streets.
The streets committee met prior to the village board meeting to consider bids from Senn Blacktop, Oium Asphalt and Monarch Paving.
“Pine has had issues for umpteen years,” said Mark Halpin, village trustee and a member of the streets committee.
Village board members have gone on record in the past to say they realize both streets should be completely redone, but with the cost of street work coming in at $350,000 or more, pulverizing may be a good option to create a better road surface until the village is in a position to rebuild a street.
Senn’s base bid was $53,608; Oium’s base bid was $45,489; and Monarch’s base bid was $54,485.
Additional curb work for Pine and Maple was bid at $4 per linear foot from Senn and $4.50 per linear foot for Oium. Monarch indicated that the curb work was included in the bid.
For 1,764 feet of curb (262 feet for Maple and 620 feet for Pine times two to cover both sides of the street), Lynn Niggemann, village administrator-clerk-treasurer, added $7,056 to the Senn bid for a total of $60,664, and added $7,938 to the Oium bid for a total of $53,452.
With the additional curb cost added in, the Oium bid was about $1,100 less than the Monarch bid of $54,504, which included the curb.
Streets committee members wondered about the timetable for completing the work.
The contract will specify that the street work is finished by October 15, Niggemann said.
Rand Bates, director of public works, said the work itself would most likely be completed over a week’s time.
“I don’t know how long it will take, not very long, but it depends on what they find,” he said.
The work will include pulverizing the road surface and putting it back down. Some sections of street in Colfax have quite a lot of clay while other sections are fine, Bates said.
On Fourth Avenue, for example, the first 100 feet was bad but the rest of the street was of a suitable material, he said.
According to the bid summary, additional base would cost $14.47 per ton from Senn and $25 per ton from Oium. Sand would cost $6.50 per ton from Senn and $22 per ton from Oium.
Niggemann said she planned to check the numbers from Senn for base and sand to make sure they are correct.
Regarding the total cost, “the issue could be what is found under the blacktop,” said Village Trustee Carey Davis, chair of the streets committee, during his report to the village board.
A week to complete both projects will depend on the weather and on the road bed material, Davis said.
Based on the recommendation from the streets committee, the Colfax Village Board voted unanimously to accept the low bid from Oium Asphalt of $53,452.
The streets committee and the village board also discussed Iverson Road.
The village has been trying to deal with drainage problems along Iverson Road and to finish the street surface for at least the last three years, Bates said.
Part of the problem is gaining access to an area along Eighteen Mile Creek so the village could install a drainage pipe for stormwater run-off.
Niggemann presented information to the streets committee and the village board about a proposal from Ed Schneider, one of the owners of Capital Partners, for an easement or for purchasing a section of land outright.
The easement, at a cost of $4,000, would not be very beneficial to the village, Bates said.
A slightly larger piece of land that includes the easement carries a price tag of $14,000.
Scott Gunnufson, village president, said he had learned several years ago that Capital Partners would be willing to sell the odd-shaped piece of property that extends from the land owned by the village directly north of the fairgrounds to the area where the easement would be located for a total of $30,000.
Whether $30,000 is still a valid price is the question, he added.
The odd-shaped property south of the apartments owned by Capital Partners is in the floodplain for Eighteen Mile Creek and is not suitable for building, Bates and Gunnufson said.
An old foundation exists that was installed before the builders of the apartments realized it was in the floodplain, Bates said.
Two easements would be required to gain access, one from Mike Boyd and one from Capital Partners, Niggemann said.
Without easements, there is no “fix” to the water problem, she said.
A fire hydrant on the Boyd property also must be moved, Bates said.
Haas Sons will move the hydrant when the company is in Colfax to work on Third Avenue, Niggemann said.
Members of the streets committee agreed that Niggemann should ask about a price for the whole parcel.
“It would be worth it to own the whole piece,” Bates said.
Mowing the section in question also has been an issue, he said, noting that the grass often grows so tall, the area looks like a hay field.
Niggemann said she ends up calling Capital Partners multiple times before the area is mowed.
Streets committee members wondered if the easement could be obtained for zero dollars in exchange for mowing.
Neither the streets committee nor the village board took any action on Iverson Road in favor of allowing Niggemann time to find out more information about the cost of the entire parcel and whether an easement could be obtained in exchange for mowing.
In other business, the Colfax Village Board:
• Approved a training request for an emergency medical technician basic course for Justin Kongshaug. The cost of the course is $728 plus $170 for testing. As per an agreement that EMTs have with the village, if the EMT leaves the position within 24 months, the EMT is responsible for paying back the training costs to the village.
• Approved a facility rental request for the Colfax Fairgrounds for the beer garden (the covered area next to the refreshment building) for Jordan and Melissa Sundstrom for August 20.
• Approved a temporary Class “B”/ “Class B” retailer’s license for the Colfax Softball Association for the Bushwhacker Tournament August 26 to 28.
• Approved a temporary Class “B”/ “Class B” retailer’s license for the Colfax Softball Association for the League Tournament September 2 to 4.
• Approved a domesticated chicken license for Jared and Katie Webb, 813 Oliver Lane, from August 8 to June 30, 2017.
Following a closed session, the Colfax Village Board:
• Unanimously approved a $2 per hour increase to bring the deputy clerk-treasurer, Sheila Riemer, closer to the market wage surveys and requested that the deputy clerk-treasurer enroll in some job-related classes.