By LeAnn R. Ralph
COLFAX — If at first you don’t succeed …
After rejecting the only two bids that were received at a special meeting May 21, the Colfax Village Board decided at the May 27 meeting to advertise for bids again for the refreshment stand at the Colfax Fairgrounds.
In case anyone is wondering, said Jackie Ponto, village administrator-clerk-treasurer, what is commonly called the “beer tent” is listed on the village’s insurance documents as a “refreshment stand.”
To keep everything consistent, Ponto said she is referring to the building as a “refreshment stand” on agendas and other official documents.
Several village board members joked that if the building had been called a “beer tent” on the advertisement for bids, maybe the village would have received more bids.
Be that as it may, even though the beer tent (shed, building, refreshment stand) will not be finished in time for the Colfax Free Fair June 12 through June 15, the Colfax Village Board decided to go ahead and advertise for bids again.
The bid on the 40×60 post frame building will actually only be for labor since the village has already purchased Titan Timbers from Timber Technologies in Colfax for structural posts; has purchased dimensional lumber from Woods Run Forest Products in Colfax; and has purchased steel for the building from Midwest Manufacturing through Menards.
Village board members agreed that the village also should purchase cattle panels to use as fencing around the structure and that the bid documents should ask for labor only to install the fence.
This time around, the Village of Colfax will be requiring the bid to be submitted on the village’s bid form to help avoid receiving any incomplete bids, Ponto said.
The bidding form includes labor for items one through seven, the cost for concrete for underneath the bar, the cost for equipment rentals and any additional costs.
The bids are due at Ponto’s office by 4 p.m. on June 20, and the advertisement for bids states that the building must be completed by August 31.
Village board members discussed at length the requirement to finish the building by August 31.
Since the Colfax Fire Fighters’ Ball is the following weekend, village board members said they would like the building completed by then.
One concern is to avoid construction during the Colfax Sesquicentennial, said Village Trustee Annie Schieber.
The schedule of events for the Sesquicentennial includes a variety of activities at the fairgrounds on July 19: antique tractor and equipment show; an arts and crafts show; a Time Traveler’s Club Civil War display; a Civil War artillery display; and a pancake breakfast at the Holden Church food stand.
The Colfax Village Board unanimously approved the bidding documents.
Village Trustee Susan Olson was absent from the meeting.
In a separate but related item, the Colfax Village Board also approved advertising for bids in the Colfax Messenger, the Eau Claire Leader, the Bloomer Advance and the Builder’s Exchange website.
In other business, the Colfax Village Board:
• Approved a Class “B” fermented malt beverage picnic license for the American Legion Post 131 for the Colfax Fairgrounds for June 12 through June 15.
• Approved a proposal from Marilyn and Terry Benish to paint the inside and the outside of the pig barn at the Colfax Fairgrounds for a total of $3,500. The Colfax FFA Alumni has agreed to pay for half of the painting, leaving the village’s portion at $1,750. The painters might not have time to paint the inside before the fair, but the outside will at least be painted, Ponto noted.
• Approved a resolution acknowledging that the Colfax Village Board has received and reviewed the annual Compliance Maintenance Annual Report for the village’s wastewater treatment facility. The village received a grade of “A” on all areas of the report. Last year, Colfax received a grade of “B” for the ponds, noted Rand Bates, director of public works.
• Approved removing Pete Gehring’s name and adding William J. Anderson to the list of people authorized to withdraw funds from the emergency “clergy fund” set up to help people who are stranded in Colfax. Those in need are not given cash directly, but instead are taken to a restaurant or a gas station, and then the business receives money from the fund. Anyone who is interested in making a contribution can contact the village clerk’s office.
• Approved the schedule of events and the use of village facilities for the Colfax Sesquicentennial July 17 to July 20.
• Approved allowing a Time Capsule to be either buried in Tower Park or at the Colfax Fairgrounds for the Sesquicentennial. National Honor Society students at Colfax High School will be putting together the Time Capsule. Mark Mosey, CHS biology teacher, is the NHS advisor.